company is not giving the gratuity amount

902 votes

Hi,

Thanks for contacting me on your query to send a mail to Company HR for payment of Gratuity.

Before I share the Draft Email, I would like to bring to your notice the conditions applicable for payment of Gratuity.

• Eligibility: Payment shall be made to an employee on separation who has completed minimum 5 years of continuous service.
• Relieving: Relieved from the Company with Relieving Letter cum No-Due Certificate from employer.

If you satisfy the above eligibility condition, then you may please send the mail to Company HR and along with Filled in “Form I” through registered post.


Respected Sir/Madam,

This mail is with reference to the Payment of Gratuity which I am eligible on account of my resignation/separation with the Company after completion of not less than 5 Years of continuous service as per “The Payment of Gratuity Act, 1972”.

As I have been separated from the Company on dd/mm/yyyy, I am herewith making this application for the settlement/payment of my gratuity accumulation.

Since I am in urgent need of funds/financial assistance, hence kindly process my application for the settlement of gratuity dues at the earliest. You may please make the payment either through Cheque/DD to my postal address or transfer the payment to my bank account as given below:

Address:-
Bank Account Details:-

I humbly pray your good self for speedy process of my application for payment of gratuity and do the needful.

Regards,
Your Name
Mobile Number


The First Letter and E-Mail may be sent immediately. If there is no response or reply in 15 days’ time from the Company HR, the Second Letter and E-Mail to be sent which shall be drafted accordingly.

Wish you all the Best!


Thanks & Regards,
Rajesh Kumar K
Advocate & Legal Consultant

Advocate Rajesh Kumar K LawRato

372 votes

Writing a gratuity request letter to HR can be a formal and effective way to claim your gratuity amount. Here's a sample letter format and guidelines on how to write one:

1. Header: Begin with your name, address, and contact details at the top of the letter. Below that, add the date.
2. Recipient Information: Below the date, provide the name and designation of the HR manager or the appropriate HR contact person.
3. Subject Line: Write a clear and concise subject line, such as "Request for Gratuity Payment."
4. Salutation: Address the HR manager or contact person with a polite salutation, such as "Dear Mr./Ms. [Last Name]."
5. Introduction: In the opening paragraph, mention your position in the company, your tenure, and briefly state the purpose of your letter – to request your gratuity payment.
6. Body of the Letter: In the main body, provide details about your gratuity entitlement. Mention the specific amount you are owed, the basis for the calculation, and any relevant company policies or labor laws.
7. Reason for Request: If there are any outstanding dues or conditions that need to be met, explain how you have fulfilled them.
8. Request for Action: Politely request the HR department to process your gratuity payment. Include any necessary documentation or forms, if applicable.
9. Contact Information: Provide your current contact information, including an email address and phone number, so HR can reach you easily.
10. Closing: Conclude your letter with a courteous closing, such as "Sincerely" or "Yours faithfully," followed by your full name and signature.
11. Enclosures: If you are attaching any documents, mention them below your signature.

Advocate Chikirsha Mohanty LawRato