How can I obtain a final untraceable report from court regarding my stolen vehicle? What is the proc

191 votes

An untraced report is issued by the police (and then acknowledged by the court) when a stolen vehicle cannot be located even after investigation. If you’ve received online intimation from Delhi but not the certified copy from Patiala courts, here’s what you need to do:

1. Understand the process clearly

• Police role: The police investigate, prepare the untraced report, and submit it to the court.

• Court role: The magistrate examines it and either accepts (approves) or rejects it. Only after approval does it become valid for insurance claims.

• Your role: To collect the certified copy of the final untraced report (FUR) from the court after approval.

2. Steps to get the untraced report

Option A: In person (fastest and more reliable)

1. Go to the concerned police station that handled your FIR in Patiala.

2. Ask whether the untraced report has already been filed in court and approved. Get the diary number or case number.

3. Visit the Patiala court’s record room (Special Chief Judicial Magistrate court, if that’s where it was filed).

4. Apply for a certified copy:

   • Fill out a “certified copy application” form available at the copy branch.

   • Mention FIR number, police station, date of report submission.

   • Pay the nominal court fee (usually ₹5–20 per page).

5. Collect the certified copy on the date they give you (typically 3–7 days).

Option B: Online (if available)

• Some Punjab courts allow certified copy requests through the District Court website (https://districts.ecourts.gov.in/patiala).

• Go to “Copying Branch / Certified Copy” section.

• Search using your FIR number or CNR number (case reference number).

• If not available online, you will still need to go in person.

3. Key tips

• If you’re not in Patiala, you can engage a local advocate or filing clerk to collect it on your behalf using a Vakalatnama or authority letter.

• Make sure the copy is certified by the court, not just a police printout — insurance companies require court acknowledgment.

• Keep both the Delhi online intimation and the Patiala certified copy for your insurance claim file.

LawRato LawRato

828 votes

If your vehicle has been stolen, the first thing to do will be to file a police report. Notify your insurance company as soon as you file the police report, this will help in case the thief has caused some damage to others with your vehicle. Also please note, your insurance company will not process your claim if you have not filed a report with the police. It is also important to inform your RTO of the theft. When you notify your insurance company, provide them all the details of loan/lease of your car along with the FIR. Provide them with a description of your vehicle, mileage, service record if any. Also submit the list of personal items stolen along with the vehicle. Inform your financier immediately of the theft and ask them to discuss the case directly with your insurer this might expedite the claim process. In case the police recover the vehicle, inform your insurer about the same. If the vehicle is recovered, the Insurance company is liable to pay compensation on damages caused to the vehicle as per the terms and conditions of your policy and for stolen items if any, which are covered under your policy. If the vehicle is not recovered, the police have to provide a Non-Traceable Certificate (NTC) and the court will have to give a final report under sec 173 Crpc. So, the insurance company must be asking for final report from the court, so after receiving NTC, the court will give you a final report.

Advocate Siddhant Sharma LawRato